Subcontracts Administrator

Integration Innovation, Inc. (i3) is seeking a Subcontracts Administrator to join our growing Supply Chain team. If you are looking for a high-energy, challenging, and fun company, i3 is the right fit for you.

The successful candidate must be able to work in a fast-paced, growing small business environment as a team player performing a variety of functions to administer, monitor and track all subcontracts not limited to: T&M, FFP, IDIQ, CPFF, and Task Order contract types. The Subcontract Administrator must be customer focused and possess: (1) the ability to develop innovative solutions to a variety of complex contracts & subcontract challenges; (2) excellent verbal and written communication and presentation skills to accurately document and report findings and new concepts to a variety of audiences; (3) excellent interpersonal and leadership skills to influence and guide employees, managers, customers and other external parties; (4) the ability to organize, schedule, and coordinate multiple work phases; and (5) the ability to lead and mentor less experienced professional employees.

• Represent Subcontracts in interactions with program management personnel on a variety of subcontracting matters
• Preparing and evaluating request for proposals (RFPs), reviewing contract terms and conditions, clauses and applicability compliance with i3, FAR/DFARS & CPSR processes and procedures.
• Gathering data and tracking of the review, analyzing and negotiation of supplier proposed terms and conditions and pricing submissions to determine source selection and fair and reasonableness determinations.
• Post-award actions as required, including subcontract modifications and closeout activities.
• Create and maintain contract file documentation in accordance with the approved purchasing system with established department processes and procedures.
• Support all internal and external audits (CPSR) and provides program support to both internal and external customers.
• Maintains the subcontract file content for responsible programs.
• Supports subcontractor data calls, drafts and issues RFP’s, develops source selection criteria.
• Monitor various subcontract types including, but not limited to CPAF, CPFF, T&M, FFP, and subcontracts awarded under Other Transaction Agreements (OTAs).
• Participate on multi-functional teams to obtain business solutions on complex, nonstandard subcontract agreements.
• Analyze and evaluate potential problems with subcontractor commitments; assess the impact of subcontractor delays; assist in developing recovery plans and recommend solutions.
• Ensure all contract actions are in accordance with applicable requirements (FAR, DFARS, CPSR, CAS, etc.)
• Work with other program staff, play a significant role in ensuring compliance with required performance.
• Preparation, transmission and monitoring of correspondence relating to contractual obligations; ensure completion and maintenance of subcontract files; and respond timely to all contractual reporting requirements.
• Administer formal closeout of subcontracts after project completion.
• Audit subcontract and purchase order file documentation to ensure compliance to policies and procedures
• Provide guidance and direction in support of subcontract and procurement actions by referencing the FAR, DFARS and company policies and procedures.
• Other duties as assigned.

Education/Experience

• Bachelor's degree in Business Administration, Management, Acquisition, Supply Chain Management, or other related field. Additional experience may substitute for degree.
• Minimum of 4 years of relevant experience required.
• Experience interfacing with Defense Contract Management Agency (DCMA), Defense Contract Audit Agency (DCAA), and internal auditors
• Understanding of Small Business plan goals, a plus
• Knowledge of ITAR, EAR and other export/import regulations
• Understanding of FAR, DFARS and its supplements.
• Ability to multitask and address/solve complex issues; pay strict attention to detail.
• NCMA CPCM/CFCM certification preferred.
• Deltek CostPoint Contracts Module working knowledge preferred.
• Proficient in MS Office Products (Excel, Word, PowerPoint, etc.)
• Ability to obtain and maintain a DoD security clearance.
• U.S. Citizenship is required.

Knowledge/Skills

• Knowledge of office administration and procedures.
• Exceptional judgment capabilities and relationship management skills.
• Excellent communication, teamwork, and client service skills; ability to clearly communicate in discussions and written documents, and to deliver feedback clearly and tactfully.
• Interact with a diverse array of customers and staff in a professional and courteous manner.
• Work independently with accountability for accurate and complete results.
• Be extremely organized and exceptionally detail oriented.
• Work well both independently and in a team environment.
• Be energized by a fast-paced work environment.
• Must be able to communicate with others effectively.
• Analyze information and respond appropriately.
• Manage time wisely and prioritize tasks.
• Provide superior customer service. 
• Multi-task in a pleasant manner.
• Work well under pressure.

Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; handle or feel; and reach with hands and arms.
• The employee is occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl. The employee must be able to lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.
• Regular i3 hours are 8:00 a.m. - 5:00 p.m. Monday-Friday, however, additional hours may be required on occasion. Regular and punctual attendance is required.

i3 is a technically diverse, 100% team member owned business, headquartered in Huntsville, Alabama specializing in missile and aviation systems engineering and logistic services, electronic warfare and electromagnetic effects analysis, UAS system integration and flight operations, full lifecycle C5ISR engineering services, cybersecurity and IT/IA innovative solutions and virtual training, simulation & serious game development and implementation. We have established a broad offering of products and capabilities collectively providing decades of experience supporting the full complement of DoD military services, Missile Defense Agency, National Aeronautics and Space Administration, and a variety of other Government organizations and private industry customers.  

Perks of being a team member owner include:

• Long-term financial security
• Higher job satisfaction
• Greater job security
• Personal and professional growth
• Great company culture

Other outstanding benefits:

• Excellent insurance coverage
• 401(k) match
• Generous PTO
• Health and wellness incentives
• Tuition and certification reimbursement
• Countless opportunities to give back to the community through i3 Cares

We work hard. We compete hard. We play hard. Apply now to join us!