Operations Specialist

The Operations Specialist is a vital member of i3’s Corporate Operations team, reporting to the Operations Manager. This hands-on role focuses on the execution of day-to-day business operations and administrative support for assigned business units. The Operations Specialist ensures smooth coordination of activities across teams, events, and corporate functions, enabling the Operations Manager to focus on strategic priorities.

• Support the planning and execution of daily business operations for assigned business units
• Assist with the preparation and delivery of formal briefings, program reviews, finance reviews, and team meetings
• Coordinate and support all-hands meetings, team engagement activities, professional development events, and smaller team gatherings
• Provide logistical and administrative support for new hire onboarding, employee check-ins, training sessions, and leadership development activities
• Serve as a point of contact for remote personnel, coordinating with on-site staff and corporate departments to address requests or resolve issues
• Support procurement activities, indirect budget management, and cost-saving initiatives
• Engage with corporate teams (Finance, HR, Recruiting, Security, Contracts, IT, Procurement, Facilities, Marketing, Proposals) to ensure smooth execution of day-to-day processes
• Represent the business unit at industry days, tradeshows, and symposiums
• Provide administrative support to include updating schedules and trackers, developing, and updating presentation slides, developing agendas and schedules, coordinating refreshments for various functions, and scheduling conference rooms
• Provide backup support to the Operations Manager, representing them in meetings or events when required.

• Bachelor’s degree preferred. Additional years of experience may be substituted for degree. 
• Experience in the defense industry (desired).
• Prior military base or on-site experience (desired).
• Ability to obtain and maintain a Secret Clearance.
• Willingness to travel up to 10%.

Skills and Certifications:

• Proficiency with Microsoft Office Suite, including PowerPoint, Excel, and Teams
• Strong written and verbal communication skills
• Excellent organizational skills with attention to detail
• Ability to multitask, prioritize effectively, and deliver accurate, timely results
• Strong judgment, problem-solving ability, and relationship management skills
• Ability to work independently while maintaining accountability in a fast-paced environment
• Collaborative mindset with a focus on teamwork and client service

Physical Demands:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; handle or feel; and reach with hands and arms.
• The employee is occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl. The employee must be able to lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.
• Regular i3 hours are 8:00 a.m. - 5:00 p.m. Monday-Friday, however, additional hours may be required on occasion. Regular and punctual attendance is required.

i3 is a technically diverse, 100% team member owned business, headquartered in Huntsville, Alabama specializing in missile and aviation systems engineering and logistic services, electronic warfare and electromagnetic effects analysis, UAS system integration and flight operations, full lifecycle C5ISR engineering services, cybersecurity and IT/IA innovative solutions and virtual training, simulation & serious game development and implementation. We have established a broad offering of products and capabilities collectively providing decades of experience supporting the full complement of DoD military services, Missile Defense Agency, National Aeronautics and Space Administration, and a variety of other Government organizations and private industry customers.

Perks of being a team member owner include:

• Long-term financial security
• Higher job satisfaction
• Greater job security
• Personal and professional growth
• Great company culture

Other outstanding benefits:

• Excellent insurance coverage
• 401(k) match
• Generous PTO
• Health and wellness incentives
• Tuition and certification reimbursement
• Countless opportunities to give back to the community through i3 Cares

We work hard. We compete hard. We play hard. Apply now to join us!